Terms of Service - Space Hire
Terms of Service for Her Space
- Common Areas
- Opening Hours and Access
- Code of Conduct
- Confidential Information
- Our Rights to Manage and Introduce Policies
- Termination of Use or Day Pass
- Event Hire Space
- Use of Space
- Booking and Payment Terms
- Fees and Billing
- Fair Use
- Photography and use of equipment
- Events our of our control
- Room Hire Fees
Welcome to The Centre for Women & Co. Ltd ABN 80 455 446 9997
It is a condition of us allowing you to hire and enter a Co Working Space at any Location as a Casual, Event Host or Guest, that you agree to our Terms and Conditions.
If you do not agree with these Terms and Conditions, you should not enter a Co Working Space as a Casual, Event Host or Guest.
Before you get started reading, here is a summary of important terms to look out for:
These Terms and Conditions apply to all Users of our Co Working Spaces.
You may only use a Co Working Space for Permitted Uses. We also reserve the right to restrict you from using a Co Working Space for a specific purpose.
We may terminate, suspend or vary your access, if you breach these Terms and Conditions.
We are not responsible for any loss you may suffer relating to your use of a Co Working Space and as such, we do recommend you put in place appropriate insurances to cover your use of the Co Working Space such as public liability, contents and workers’ compensation insurance.
We expect high levels of community standards and conduct from all Casuals, Event and Meeting Room Hosts and Guests.
We may set other Policies or vary these Terms and Conditions at any time, so you need to keep checking our Website for updates.
Venue Hire Fees and other charges are subject to change.
Event and Meeting Room Hosts may be charged different rates depending on the nature of the venue hire.
Application of Terms and Conditions
2. These Terms and Conditions apply to all types of Users. By entering or using a Co Working Space at any Location, you agree to be bound by these Terms and Conditions and are party to a legally binding contract with us. If you do not agree with these Terms and Conditions, you should not enter or otherwise use a Co Working Space.
3. You agree that these Terms and Conditions can be amended by The Centre for Women & Co. Ltd at any time. We will post notice of any changes to the Terms and Conditions on the Website. You should familiarise yourself with these Terms and Conditions and check for updates regularly. Your continued access and use of a Co Working Space after we post changes on the Website means that you agree to be bound by those changes.
4. Users are not permitted to use a Co Working Space for any of the following purposes:
5. We have six separate areas that can be booked for meeting rooms, event space or for training. Meeting Room Bookings must be made via email and are subject to availability. Extra costs may occur for access to Meeting Rooms and will be at the discretion of The Centre for Women & Co. Ltd. Casual Users will be required to pay an extra cost for all meeting room use.
6. In consideration for the payment of all relevant Charges (defined below) and your performance of these Terms and Conditions, we agree to provide a professional, well maintained and supportive collaborative work space for you to use for the Permitted Uses (our ‘Services’).
Opening Hours and Access
7. Co Working Spaces are open between the hours of 8.30am and 4.30pm weekdays (‘Trading Hours’. We reserve our right to change the Trading Hours. You will be notified of any permanent changes to the Trading Hours. Casual Users have restricted access rights, and may only access the space 8.30am-4.30pm on the day of their pass.
8. From time to time, we will hold events at a Co Working Space which may mean that certain collaborative work spaces will not be available for use during that event (as well as set-up and pack-down). We may be required to temporarily remove or reposition furniture and/or request you to temporarily relocate yourself within the relevant Co Working Space in order to create space for an event and you agree to relocate yourself and your belongings within the relevant Co Working space, when requested by us.
9. Event and Meeting Room Hosts are permitted to invite Guests to meetings held at a Co Working Space in the Meeting Rooms. To keep our Co Working Spaces spacious and productive, Guests are otherwise not permitted to visit, hang out at or otherwise use a Co Working Space unless prior consent has been obtained or for special events held at a Co Working Space.
Furniture, Personal Belongings and Equipment
10. If you wish to bring personal belongings or equipment to a Co. Working Space, you do so ‘at your own risk’ and you accept that The Centre for Women & Co. Ltd will not be responsible for loss or damage to those items, however that loss or damage is caused.
11. You are not permitted to take any of our property from a Co Working Space. Furthermore, you are not permitted to remodel or redecorate any office or workspace unless you have our prior consent.
13. All Guests will be given the password to connect to Wi-Fi internet at the Co Working Space (‘Internet’).
Fair Use Policy
14. Users must consider others when using shared facilities at a Co Working Space including booking Meeting Rooms, using kitchen facilities and other Common Areas (‘Shared Facilities’).
15. We encourage our Users and Guests to get the most they can out of the Shared Facilities at our Co Working Space. However, if we find that a User or Guest is abusing these privileges or restricting another User’s ability to use and enjoy any Shared Facilities at a Co Working Space, we reserve the right to reduce or otherwise limit that User or Guest’s use or enjoyment of those Shared Facilities.
16.. We are entitled to implement systems to manage User and Guest’s use of the Internet at our Co Working Space to ensure that Internet speed is fast such as restricting or slowing down User’s use of certain websites such as video downloading sites.
17. We reserve the right to refuse bookings for Meeting Rooms at our discretion, during busy periods or from Users that fail to show up to bookings.
Code of Conduct
18. The Centre for Women & Co. Ltd’s mission is to create a community of passionate, respectful, productive, supportive and positive people. It is imperative to us that all Users adhere to certain community values and standards. You can read more about our values here https://centreforwomen.org.au/vision-and-values
19. As Users will find themselves working in close proximity to other Users, Users must take all reasonable steps not to disrupt those Users including doing the following:
- Speaking at appropriate volume levels
- Engaging for social purposes in Common Rooms not at work desks;
- Listening to music through the use of personal headphones;
- Maintaining a high level of personal hygiene including use of deodorant if necessary; and
- Acting in another manner which we deem offensive, disruptive, unreasonable or undesirable.
20. Users must use Common Rooms in a respectful manner to other Users. This includes cleaning up after use, doing dishes, treating equipment with respect and storing food in fridges for appropriate times.
21. Users may not affix, attach or display materials on walls unless in designated areas or otherwise approved in advance by the The Centre for Women & Co. Ltd Team.
22. We expect Users and Guests to use a Co Working Space in an eco-friendly manner at all times by recycling packaging, paper and other materials and taking other reasonable steps to reduce a Co Working Space’s impact on the environment.
23. The Centre for Women & Co. Ltd is an all-inclusive, non-discriminatory and safe workplace. We will not tolerate any User who acts in a disrespectful, discriminatory, aggressive, offensive, dangerous or other anti-social manner.
24. Users are not permitted to drink alcohol at a Co Working Space unless in designated areas as directed by us or at special events. Smoking is only permitted outside in designated smoking zones.
25. The use of illegal substances at a Co Working Space is strictly prohibited as is any User engaging in any illegal, hazardous or dangerous conduct or activities.
26. Users must follow procedures and other Policies implemented by us regarding the use of Meeting Rooms.
27. Users must act with discretion when developing business opportunities at a Co Working Space. It is not acceptable for Users to solicit or interfere with other Users’ clients whilst they are visiting a Co Working Space. Users must comply in full with the Spam Act 2003 (Cth) when working at a Co Working Space.
28. Users must interact with each other in a positive, collaborative and friendly manner.
Promotion and Marketing
29. By accessing or using a Co Working Space, you hereby grant us a non-revocable, royalty-free, worldwide license to:
30. Working in a collaborative workspace, it is inevitable that you will be exposed to other Users’ Confidential Information. You agree that you will treat all Confidential Information with a high level of security and care and not disclose that Confidential Information to any other person.
Our Rights to Manage and Introduce Policies
31. It is our duty to manage, control and support a large number of people in one shared space. This is no easy task and accordingly, to enable those using our Co Working Space to be able to do so fairly and productively, we may implement policies or additional terms and conditions at any time. We will give you reasonable notice of a Policy by posting it on our Website, sending you an email alert and/or affixing a printed copy of the Policy to a wall at the Co Working Space (‘Notice’). By continuing to hold a Membership use our Event and Meeting Rooms or otherwise access or use the Co-Working Space after we’ve given Notice of the introduction or variation of a Policy, you agree to comply in full with that Policy.
32. We maintain public liability insurance for the Co Working Spaces and we also have our own contents and workers’ compensation insurance. Our contents and workers’ compensation insurance does not extend to any User. To best protect your personal and business interests, we encourage you to take out and pay for your own appropriate public liability, contents and workplace insurance as well as any other insurance you require by law.
33. In order to provide access to the Website, we need to handle your Personal Information. By using our Website, you consent to our collection, use and disclosure of your Personal Information as specified in these Terms and Conditions.
34. As standard, we will collect information relating to the geographical location of the device you are using to access the Website, your IP address and your browsing activity on the Website. We collect this information through the use of browser cookies and Google Analytics, which may also result in the collection of non-personal statistical information. We use browser cookies and similar techniques to assist us to deliver targeted advertising to you, which may be through third-party websites. You may ‘opt out’ of cookie technology by adjusting the settings on your browser, although this may affect the way you experience the Website. We endeavour to collect this information in a way that will avoid aggregation that might identify you individually, but we cannot guarantee that any of that information we collect under this clause will not amount to your Personal Information.
35. If you complete an enquiry form or otherwise contact us through the Website, the kinds of Personal Information we will usually request you to provide include your name, email address, phone number, company name, age and ABN.
36. If you request us to, we will take reasonable steps to destroy or de-identify Personal Information when we do not need it.
37. These Terms and Conditions do not exhaustively list the ways in which we may collect Personal Information or the kinds of Personal Information we may collect.
38. We collect, use and share Personal Information where reasonably necessary for the proper function of the Website and to help us run our Business effectively, including for the following purposes:
39. The Privacy Act caters for particular situations called ‘permitted general situations’ where we may be required to disclose your Personal Information outside of the purposes listed above, such as to lessen or prevent a serious threat to public health or safety, or to assist in locating missing people. Other laws, or a court, might also legally compel us to disclose Personal Information.
40. We take no responsibility for the privacy practices of any third parties that we may link to on the Website. All third parties will handle your Personal Information in accordance with their own privacy practices and policies.
41. From time to time, it may be necessary for us to share your Personal Information with third parties in order for you to make full use of our Website, such as where we use a third party software service provider to receive and manage enquiries or otherwise operate our Business. The third parties we use may be based overseas. We will take reasonable measures to see that any third parties will respect your privacy in line with the Privacy Act or its international equivalent.
42. We may store Personal Information in a variety of ways, including in the cloud or other types of networked or electronic storage. In particular, our members should be aware that their billing and payment information will be retained on file (including through accounting software and electronic databases) to enable us to process payments. We may store and make back-up copies of Personal Information to ensure that we are able to recover information if our systems experience a fault or outage
43. We take the security and safety of Personal Information seriously. We will take all reasonable steps to protect Personal Information from misuse, interference and loss, and unauthorised access, modification or disclosure. Unfortunately, no data transmission over the internet can be guaranteed to be completely secure and we cannot guarantee that your use of the Website will be free from viruses, surveillance or interception.
45. You can ask us to provide you with a copy of the Personal Information we hold about you. You do not need a reason for asking, but we may charge you our reasonable expenses for preparing and sending you a copy of that Personal Information. We will try to respond to your request within a reasonable time. If agreeing to your request would be unlawful or have an unreasonable impact on the privacy of others, your request may be denied.
46. For further information on online privacy rights, please contact the Office of the Australian Information Commission at oaic.gov.au/privacy .
Termination of Use or Day Pass
47. The Centre for Women & Co. Ltd is entitled to terminate any Event and Meeting Room Host booking (and associated Occupancy Licence or Casual Occupancy Licence) as follows:
If a booking or Day Pass is cancelled or terminated for any reason, we will be entitled to payment for all Charges properly incurred to the date of termination plus the Charges incurred during the notice period.
Event Space Hire
48. Space and Services
48.1 The Centre for Women & Co. Ltd Pty Ltd of Unit 12 126-130 Compton Road Underwood (The Centre for Women & Co. Ltd) will provide you (defined below) a non-exclusive licence to access and use to event space, lounge areas, Internet access, office equipment, kitchen facilities, and other services as The Centre for Women & Co. Ltd may provide from time to time (Space) for the Permitted Purpose during the Hire Term subject to these Terms and Conditions.
48.2 The Centre for Women & Co. Ltd will provide a booking confirmation via email to confirm the specific time, date and any other details regarding hiring the Space (Booking Confirmation). For the purposes of these terms and conditions, the person named on the Booking Confirmation is you.
49 During the Hire Term, you must:
49.1 The Centre for Women & Co. Ltd may provide you with certain additional services as specified in a Booking Confirmation or as otherwise agreed by the parties in writing (Services).You may not use the Services for any unlawful purpose. You may not use the Services in any manner that could damage, disable, overburden, or impair any The Centre for Women & Co. Ltd server or network, or interfere with other members’ use and enjoyment of the Services. You may not attempt to gain unauthorised access to any Services.
Use of the Space
50.1 All The Centre for Women & Co. Ltd Space hires commence on the date and time displayed in the Booking Confirmation and shall, unless terminated in accordance with its terms, continue until the end date and time set out in the Booking Confirmation (Hire Term).
50.2 Use outside of the Hire Term: For each hour that you or your invitee continue to occupy the Space after the end of the Hire Term, you will pay, by way of liquidated damages, the hourly rates detailed in the Booking Confirmation email (rounded up to the nearest full hour). The arranged booking times allows an extra 30 minutes either side for bump in and bump out e.g. if your booking is 6.30pm to 8.30pm, you will receive access to the Space from 6.00pm to 9:00pm.
50.3 All function hires of the Space are to be left in a clean and tidy state and clear of rubbish at the end of the Hire Term, If The Centre for Women & Co. Ltd is required to engage a cleaning and rubbish collection service to return to the Space to an acceptable level of cleanliness, such costs are immediately payable by you on demand.
50.4 Removal of The Centre for Women & Co. Ltd property from the Space and rearrangement of furniture within the space without prior permission is prohibited. If The Centre for Women & Co. Ltd grants you express permission to remove or rearrange furniture from the Space, you must at the end of the Hire Period return the furniture to its original configuration.
50.5 You will not bring onto, or install on or near the Space any fittings, fixtures, equipment, furniture or other property without The Centre for Women & Co. Ltd’s express permission.
51.1 As outlined in the Booking Confirmation, The Centre for Women & Co. Ltd staff, unless otherwise advised, are onsite at the Space to assist you and your invitees with check in, directions and Space setup and layout.
51.2 The Hirer acknowledges and agrees that The Centre for Women & Co. Ltd staff (who use the Space for the purpose of co-working) will also have access to the Space at all times during the Hire Term.
All advertisements and public announcements concerning events to be held in the The Centre for Women & Co. Ltd space must include the following: The venue name as “Her Space”.
53.1 The Centre for Women & Co. Ltd maintains a public liability insurance policy ($20 million limit) that covers the use of the Space in accordance with these Terms and Conditions.
53.2 You are solely responsible and liable for any loss, theft or damage to the equipment and/or property belonging to you or any of your guest or invitees kept or stored on, or at the Space. You use the Space and keep equipment or property at the Space at your own risk.
53.3 You agree and acknowledge that the Space is not the subject of a liquor license, and therefore any consumption by you or your guests of liquor in a manner that is in breach of any local or national laws will be in material breach of these Terms and Conditions. The Centre for Women & Co. Ltd to the fullest extent permitted by the law expressly excludes any and all liability in relation to such a breach in accordance with clause 61.4, and you agree to indemnify The Centre for Women & Co. Ltd for all losses, claims, demands, actions or proceedings stemming from a breach by you of any local or national liquor laws.
53.4 To the fullest extent permitted by law, The Centre for Women & Co. Ltd will not be liable to you or any third party for:
53.5 You will reimburse The Centre for Women & Co. Ltd upon demand of all expenses and costs incurred by The Centre for Women & Co. Ltd for, or in connection with, any damage to the Space and any loss or damage to property or equipment belonging to, or licensed to, The Centre for Women & Co. Ltd.
53.6 You defend, indemnify and hold The Centre for Women & Co. Ltd harmless from and against all claims, demands, actions, proceedings, costs, liabilities and expenses arising out of, or in connection with, any personal injury (including death) to any of your invitees or guests to the Space.
53.7 For an event at the Space with more than 50 expected attendees you must affect and maintain adequate and appropriate public liability insurance for the event and must provide The Centre for Women & Co. Ltd, within 7 days of the commencement of the Hire Term, with a copy of the certificate of currency in respect of such insurance policy. Public liability insurance may also be covered by a catering company that you engage, where applicable.
Booking and Payment Terms
54.1 Event bookings made in advance do not constitute a legally binding agreement until The Centre for Women & Co. Ltd confirms payment has been made on the event booking and you have received a Booking Confirmation email.
54.2 Event bookings are subject to:
54.3 To confirm an event booking, you must make a non-refundable deposit of 30% of the price payable for the Booking (Booking Fee) within 3 days of making the event booking. Full payment for Booking Fee must be received at least 7 days prior to the event, otherwise The Centre for Women & Co. Ltd, at its sole discretion, may revoke the license to use the Space. All prices are in Australian Dollars and include GST.
Fees and Billing
55. The hire fees for each area are listed on our Website (https://centreforwomen.org.au/her-platform-co-working-space) . It is important to note that the fees listed on our Website are ‘starting prices’ only and as such, your Fees may be higher than another user due to a range of considerations such as configuration, view, size, location to utilities, light and number of other Users in the area. We may, in our sole discretion, offer particular discounted Fees in consideration for an extended minimum term of use.
The terms and conditions of each user are confidential between us and the relevant person and as such, we are not required to disclose to you information relating to other users.
56. The sale of any Day Pass or Session Pass is final. Subject to the extent permitted by law, we do not offer any refunds on the cost of a Day or Session Pass for change of mind, user error, injury, illness, change of address, unsuitability or any other reason. Our Fees, Casual Pass fees and other fees associated with accessing or otherwise using a Co Working Space (our ‘Charges’) are subject to change at any time. We will provide 30 days’ written notice before varying Fees of existing users.
57. If during the Hire Term, The Centre for Women & Co. Ltd provide you with Services at the Space, you will be charged for those Services following the event at The Centre for Women & Co. Ltd’s prevailing rates in the Booking Confirmation or as agreed in writing from time-to-time.
58. You must pay our invoice for such Services within 14 days of the invoice date. The Centre for Women & Co. Ltd has the right, at its absolute discretion, to require you to make full payment in advance or pay a deposit at the time you order any Services.
59.1 If you cancel your booking more than 21 days or more from the date of the Hire Term, you will be offered a choice of a refund of 75% of the Hire Fee or 100% of the Hire Fee in credit valid for 6 months.
59.2 If you cancel your booking less than 21 days from the date of the Hire Term but more than 24 hours from the Hire Term, you will receive 100% of the Hire Fee in credit valid for 6 months.
59.3 If you cancel your booking within 24 hours of the Hire Term your booking fees will be forfeited in full.
59.4 The Centre for Women & Co. Ltd may, at its absolute discretion and at any time, terminate, suspend or cancel your event booking or the Services ordered by you upon reasonable written notice to you. You will be offered either a booking credit or full refund of all monies paid.
59.5 All cancellation charges will be processed using the credit card used by you to make the event booking. All refunds will be processed within 30 days.
If you are booking any space to use outside of our normal working hours, Monday to Friday 8.30am to 5pm, you will be required to complete the following -
Sign out a key for our front door. (Sign our key register)
When you arrive to set up for your event or meeting please text 0400 000 104 <please disarm the alarm system> 5 minutes prior to opening the office. You will receive a text back stating <It is unarmed>.
Follow our opening and closing procedure (Checklists located in Kitchen on wall)
When finishing use of the office, close and lock the front door and then text 0400 000 104 <please arm the alarm system>. You will receive a text back stating <It is now armed>.
If this is the only event you are hosting at HER Space, please ensure you give the key back to Reception and sign the Key back into our register.
60. 1 If you do not follow these procedures and the building is not secure after you have left, you will be required to pay for any damages, insurance costs and please see Section 53 Liability.
60.2 If deemed necessary by The Centre for Women & Co. Ltd staff, at its absolute discretion, you may be required to engage the services of a reputable, registered and professional security service provider (Security Provider) to secure the entrance to the Space at all times during the Hire Term.
61.1 We can only provide the co-working space at the prices outlined if Hirers of the Co Working Space use it fairly. We believe that using the space fairly means:
61.2 If accessing The Centre for Women & Co. Ltd out of hours you will be required to attend a Co Working Space induction and safety briefing.
62.3 If accessing The Centre for Women & Co. Ltd out of hours without a The Centre for Women & Co. Ltd staff member present, you do not exceed the prearranged hours of access.
Photography and use of equipment
71.1 You will need to apply for permission if you wish to conduct filming, videoing, photography or art in Her Space for commercial purposes. Commercial purposes means carrying out an activity with intent of a reward, i.e. money, merchandise or services, or the possibility of future reward (if done for financial reward or commercial gain, under contract or consignment for another person, and/or with a view to being sold or hired out, or for promotion/advertising of a product or service). You can apply for permission by emailing firstname.lastname@example.org.
Photography within Her Space is permitted on the following grounds:
71.2 Use of Her Space equipment including screen printing and multimedia equipment is permitted on the following grounds:
Events out of our control:
The Centre for Women & Co. Ltd will have no liability to you or anyone else if The Centre for Women & Co. Ltd is prevented or delayed from performing its obligations under Terms and Conditions, by acts, omissions or events beyond its control, including, but not limited to, things like, strikes, lock outs, accidents, war, fire or the delay or failure in manufacture, production, or supply by third parties of equipment or services, failure of utility services, or transport or telecommunications networks, act or omission of the owner of the The Centre for Women & Co. Ltd or other tenants or occupants of the Co Working Space, destruction of, or damage to, the Co Working Space, or compliance with any law or governmental order, rule, regulation or direction. In such cases you agree that The Centre for Women & Co. Ltd will not be liable to you or any third party for any delay or failure to meet its obligations under these Terms and Conditions. The Centre for Women & Co. Ltd will use reasonable endeavour to perform its obligations under the Terms and Conditions once the Event has ceased.
Nothing in these Terms and Conditions is intended to or shall operate to create a partnership between the parties, or authorise either party to act as agent for the other, and neither party shall have the authority to act in the name or on behalf of or otherwise to bind the other in any way. It is not the intention of either party to create a relationship of landlord and tenant. These Terms and Conditions will not confer or impose on either party any of the rights or obligations of a landlord or tenant, or any other rights or obligations, except as set out in this agreement and those (if any) which are conferred or imposed by law on the parties.
ROOM HIRE FEES (July 2021 - December 2021 - Subject to Change Without Notice)
Co-working spaces $15 per day (The Warehouse, The Nook and The Hustle). Community organisation discount does not apply to Co-Working Spaces.
The Workshop - $30per hour (Up to 4 hours), $25 per hour (Over 4 hours). Community organisation discount may apply.
The Glasshouse - $25 per hour (Up to 4 hours), $20 per hour (Over 4 hours). Community organisation discount may apply.
The Jungle Room - $25 per hour (Up to 4 hours), $20 per hour (Over 4 hours). Community organisation discount may apply.
Full Venue Hire - $300 flat rate (Up to 4 hours), $350 flat rate (Over 4 hours). Community organisation discount may apply.
Please contact us to discuss your work requirements as we are flexible in relation to supporting women in business and especially women in startups or social enterprises.
Email us at email@example.com